What Does A Bookkeeper Do? Bookkeeper Responsibilities

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A bookkeeper is a person who processes and records the financial transactions of a company on a day-to-day basis. Often employed by small or medium-sized businesses, a bookkeeper will provide accurate and efficient input and processing of key data. Bookkeepers who work in school or educational administration officers performs various financial duties related to district and study body funds.

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For example, some small business owners do their own bookkeeping on software their accountant recommends or uses, providing it to the accountant on a weekly, monthly or quarterly basis for action. Other small businesses hire a bookkeeper or employ a small accounting department with data entry clerks reporting to the bookkeeper. When your small business’s bookkeeping and accounting tasks are too much to handle by yourself, it’s time to hire help.

They also invoice clients, reconcile bank accounts, handle inter-company transactions and post bills and receipts. Sometimes, they work on employee payroll, benefits and insurance issues. Bookkeepers are often asked to create monthly and customized reports. They use standard accounting programs and Excel spreadsheets to manage what is a bookkeeper massive amounts of data. Accounting bookkeepers also work with vendors to manage accounts and with management to create budgets and forecasts. Bookkeepers oversee a company’s financial data and compliance by maintaining accurate books on accounts payable and receivable, payroll, and daily financial entries and reconciliations.

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When entering the profession for the first time, a new bookkeeper will work with receipts and the business’s official ledger, as well as transport checks and cash to the bank. If you send a lot of invoices or have a complex billing system, you might need an in-person bookkeeper to keep it all straight.

You should keep cash and checks in a safe place to protect them from theft or loss. In a small business setup, you can use lock boxes, cash registers, and vaults as a place to store cash. You’ll also want to deposit cash and checks on a daily basis to reduce the risk of theft or loss. Learn how to choose an accountant who has the skills your business… Accountants will either quote a client a fixed price for a specific service or charge a general hourly rate.

Single-entry bookkeeping

The terms are sometimes used interchangeably, and there can be some overlap in what they do, but there are distinct differences. Some can fulfil payroll and other HR functions for small businesses. This can include assisting businesses with the processing of paychecks and tax payments to employees.

Below is a sample bookkeeper job description that you can customize to meet the needs of your business. However, you want to at least include education, experience and licensing requirements in your job description. Entry – This will include recording transactions and balancing accounts. Being consistent, accurate, and minimizing errors are key characteristics that employers are seeking for this position. It is indispensable to have a knowledge of accounting and to understand how to use accounting software systems. Eric Gerard Ruiz is an accounting and bookkeeping expert for Fit Small Business. He completed a Bachelor of Science degree in Accountancy at Silliman University in Dumaguete City, Philippines.

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This Bookkeeper job description template is optimized for posting on online job boards or careers pages. Add your specific bookkeeping responsibilities to attract the most qualified candidates for your company. A bookkeeper can expect to earn a salary in the range of$30,000-$60,000 a year in the US. However, compensation will widely vary depending on the employer, location, and candidate experience. Bigger companies tend to offer better compensation for bookkeepers; this is largely due to the increased volume of transactions and data. A multinational corporation performs hundreds of transactions a second, while a small business might perform less than a hundred in a day.

The median salary is the halfway point with half of bookkeepers making less and half making more. Want to learn more about the basics of what a bookkeeper is and what they do? The options are endless for what a bookkeeper can do for you and your business, but we’ll list a few below to give you an idea. Maintains general ledger by transferring subsidiary account summaries.